LexVision exists within local and international data protection and privacy environments in which effective relationships with clients, business partners and broader stakeholders are critical to our continued success.

In the course of our operations, we may receive, hold, process and transfer personal data including but not limited to our personnel, stakeholders, suppliers, visitors and users.

It is important that our relationships with all stakeholders are based on a clear understanding of our expectations and requirements in the area of data protection. These expectations and requirements must be documented in a way that leaves no doubt about the importance we place on data protection.

The purpose of this document is to set out our overarching Privacy Policy related to personal information made accessible to us by means of our Website, LexVision.com.

We are committed to processing personal data in accordance with our responsibilities under any applicable law.

It is therefore our policy to ensure that personal data shall be:

a. processed lawfully, fairly and in a transparent manner in relation to individuals;

b. collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes;

c. adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;

d. accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;

e. kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by applicable law in order to safeguard the rights and freedoms of individuals; and

f. processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.

a. This policy applies to all personal data collected by us via our Website. We may have different sets of privacy policies or legal terms that apply to specific of our products or services.

Individuals have the right to access their personal data processed by us and any such requests made to us shall be dealt with in a timely manner.

a. All data processed by us must be done on at least one of the following lawful bases: consent, contract, legal obligation, vital interests, public task, or legitimate interests as contemplated by relevant applicable law pertaining to the Data Subjects whose personal data we process.

b. We shall note the appropriate lawful basis in an internal personal data inventory as part of our internal company records.

c. Where consent is relied upon as a lawful basis for processing data, evidence of opt-in consent shall be kept in relation to the personal data concerned.

d. Where communications are sent to individuals based on their consent, the option for the individual to revoke their consent should be clearly available and systems should be in place to ensure such revocation is reflected accurately in our systems.

We shall ensure that personal data processed is adequate, relevant, and limited to what is necessary in relation to the purposes for which that personal data is processed.

a. We shall take reasonable steps to ensure personal data is accurate.

b. Where necessary for the lawful basis on which data is processed, steps shall be put in place to ensure that personal data is kept up to date.

a. Where we are required by virtue of any applicable law, regulation, or code of conduct of a reputable industry association of which we are a member, to retain any particular documents or records, including personal data, we will retain all such documents and records for not less than the minimum periods prescribed by any such law, regulation or code.

b. Outside of such legal, regulatory or code of conduct requirements, it is our policy that personal information should not be retained for any longer than is necessary to achieve the purpose for which that personal data was collected.

c. We keep personal information for as long as is reasonably necessary to enable us to provide our clients and funders with the services that they have requested or expect from us, to comply with any legal obligations that require us to keep personal information, or for as long as we reasonably require for our legitimate interests, including for example for the purposes of exercising our legal rights or defending ourselves against claims. It is our policy to look to find ways to reduce the amount of personal information that we hold and the length of time that we need to keep it.

d. We try to adopt a paperless approach wherever possible and securely destroy any paper correspondence we receive on a regular basis unless we are required to retain it for evidential or legal purposes.

e. We may also make use of data protection techniques such as personal data anonymisation (where personal data is converted to a non-personally identifiable format) and personal data pseudonymisation (the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information). Where we perform any data pseudonymisation, we keep the additional information separate from the pseudonymised data and subject to technical and organisational measures to ensure that the pseudonymised data is not attributed to an identified or identifiable natural person.

a. We shall ensure that personal data is stored securely. Where personal data is stored in digital formats, such personal data shall be stored using modern software that is kept up to date.

b. Access to personal data shall be limited to personnel who need access and appropriate security should be in place to avoid unauthorised sharing of information.

c. When personal data is deleted, this should be done safely such that the data is irrecoverable.

d. Appropriate back-up and disaster recovery solutions shall be in place.

We shall not provide personal data to any third party for processing other than as permitted in terms of applicable law and unless that third party undertakes to put in place adequate protection measures that are no less protective of the personal data than the measures put in place by us to protect the personal data concerned.

In the event of a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data, we shall promptly assess the risk to people’s rights and freedoms and, if appropriate, report this breach to the relevant regulator.